Office Technician

Company: State of Nebraska
Location: Lincoln
Posted on: November 22, 2021

Job Description:

Description * This advertisement is for temporary positions that begins 1/03/2022 and is expected to last until 6/24/2022.* Initial Operations is seeking a detail-oriented individual to join our team which supports the Department by completing the initial processing of all incoming tax documents. In this position, you would be assigned a variety of basic clerical or secretarial activities in support of the agency's office, program, or administrative operations. Duties include support activities such as sorting and distributing mail, data entry, word processing, typing, scanning, filing, reviewing documents for accuracy, and maintaining agency records. We offer flexible scheduling with the option to start as early as 7am. Location: 2nd floor; NSOB; Lincoln Schedule: Monday - Friday Examples of Work * Operates data entry devices to transcribe data from source documents or records into computer storage and to verify accuracy of data entered by others. Sorts and batches payments, forms, documents, and other records to be entered into computer storage to document the type and number of records entered, and to process work in a prescribed manner. * Records, enters, and/or posts program data, financial/budgetary, and/or statistical information on forms or tables, in work registers, ledgers, journals, or logbooks, spreadsheets, or databases to maintain a record of office activities or transactions made and to facilitate the processing of information. * Checks, codes, indexes, files, and processes information to facilitate the identification or processing of material. Sorts, files, and retrieves correspondence, records, reports, and other items from manual or automated filing systems to ensure uniform storage of and ready access to information. * Operates office equipment such as personal computers, reproduction and scanning equipment, multi-sorters, collators, calculators, posting and mailing machines, and associated software. * Proofreads and corrects documents and other materials produced or received in ensure the accuracy, completeness, and acceptability of the materials before further processing. Qualifications / Requirements REQUIREMENTS: Coursework, training and/or work experience in performing and applying office/clerical procedures, including the use of a personal computer, associated software applications, and general office equipment. Knowledge, Skills and Abilities Knowledge of: the practices and procedures pertinent to office/clerical support operations; the methods of filing, record keeping, bookkeeping, and mailing; computer operations and standard software and hardware applications; the purpose and activities of the employing agency; the work unit policies and guidelines pertinent to office/clerical support operations; the functions and specialized terminology associated with the work unit and agency; grammar, spelling, capitalization, and punctuation to recognize and correct errors; the procedures of manual and electronic file maintenance, record keeping, and mail distribution. Skills in: operation of PC, calculator, and other basic office machines. Ability to: code/sort and file/retrieve records or documents from established indexing/filing systems; identify similarities and differences between two or more sets of data; communicate in person, by telephone or email; communicate effectively with work unit supervisors, co-workers and other agency employees, to exchange information; understand and apply instructions; compute/total figures involving the use of addition, subtraction, multiplication, division, percentages, and fractions; determine course of action to correct inaccurate or incomplete records/documents; file and record information using numerical, alphabetical, and other record keeping systems; maintain confidentiality of materials processed; operate standard office equipment; learn and explain agency office/clerical support operations, policies and guidelines; select and apply established office/clerical support policies, standards, and procedures. Ability to sit/stand for extended periods of time.

Keywords: State of Nebraska, Lincoln , Office Technician, Professions , Lincoln, Nebraska