Executive Assistant

Company: Nebraska Dept of Health & Human Services
Location: Lincoln
Posted on: March 19, 2023

Job Description:

The State of Nebraska, Department of Health and Human Services is seeking a full-time Executive Assistant to assist the Director for the Division of Behavioral Health. The position will support a busy DHHS Director in the Division of Behavioral Health (DBH). The desired candidate serves as a core communication hub for the Director with internal and external customers staying focused on the best possible customer service and problem resolution. The Executive Assistant will organize and administer day to day workflows that support the effectiveness and efficiency of the Director and Division project completion. If you possess outstanding customer service, organizational and multi-tasking skills, WE NEED YOU! Duties: The administrative support requires oversight and managing complex schedules, programs, and work processes. As the primary support for the Division Director, they also function as a go-to source of information and assistance to the Division's administrative leadership and division teammates. The position facilitates and coordinates a variety of administrative tasks across multiple levels of responsibility within the Division while interacting with executive leadership across State, Regional, Agency and Consumer levels. The position manages complex schedules of the Director and key division leaders, often prioritizing and addressing conflicts with meetings and appointments. Other administrative functions include but are not limited to effective and timely communication to teammates and stakeholders, tracking and delegation of specific strategic project activities, delegation of assignments within the DBH senior leadership and administrative teams, monitors correspondence and refers it to other staff for reply or collects background information and writes appropriate responses to ensure proper disposition of inquiries. The position ensures division correspondence and other public facing documents are prepared and available to the Director and the Division. The position ensures team and system partner meetings have agendas, minutes, hand-outs, power points, and managers logistics to achieve desired outcomes. Given the intricacies of each customer group, this staff needs to have considerable in-depth knowledge in handling a variety of administrative and stakeholder processes and problem resolution that will meet DHHS and Division goals Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis. Preferred Requirements : Minimum of 2 years administrative support experience involving use of data-based tracking and management, performing administrative/office/support work including the use of personal computers and office equipment. Expert level proficiency in Microsoft Office, Outlook, Word, Excel, PowerPoint, SharePoint, OnBase and web conferencing technology such as Zoom and WebEx. Preference given to work experience connected to the behavioral health field in business management, health administration, social work, or behavioral health related coursework. Employment Type: Full Time Salary: $19 - $28 Hourly Bonus/Commission: No

Keywords: Nebraska Dept of Health & Human Services, Lincoln , Executive Assistant, Other , Lincoln, Nebraska