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Executive Assistant

Company: Careerbuilder-US
Location: Edison
Posted on: September 24, 2022

Job Description:

Title: Executive Assistant Location: Edison, NJ Experience: 7-10 years of experience Education: Bachelor's degree Job Description: This role is for an Executive Assistant for SVP and Business Unit head as well as his team. Manage Travel, Hotel booking, transportation - ability to manage the travel end to end - including coordination with travel agents, check-in, hotel reservations, claims application etc., Manage Calendar and Meeting Schedules internally and with clients, communicate with leadership teams internally, manage travel and logistics. Manage Client Meeting and visits. Coordinate Client Meeting Preparations Responsibilities: --- Manage scheduling - Calendar management --- Work closely with the Unit Head and Unit Leadership on Planning Meetings, Events --- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings --- Answer and respond to phone calls, communicate messages and information to the Unit Head and Unit Leadership --- Draft, review and send communications on behalf of Unit head --- Plan and Coordinate Travel arrangements --- Maintain important and confidential documents --- Prioritize emails --- Collaborate effectively with different stake holders Skills Required: --- Must have excellent verbal and written communication skills Time-management skills --- Ability to pay attention to detail and analytical skills --- Minimum of 7 years of Executive Assistant experience working with Senior Management in a multinational IT or Services Company a plus. --- Needs to be proficient with MS Office applications: Word, Excel and PowerPoint --- Needs to be able to multi task and focus on meeting priorities --- Must be able to work with employees at all levels of the organization - internal as well as customer. --- 'Can-do', problem-solving attitude --- Flexible in terms of working hours if required - especially when there are international travels - sometimes late evenings and once in a while during weekends - in case of business travels happening during that time Qualifications: --- Bachelor's DegreeJob Requirements:

  • Manage executive schedules and travel arrangements
  • Managing executive schedules and coordinate travel arrangements
  • Coordinate the executive(s) travel arrangements
  • Make travel arrangements for executives
  • Maintain calendar; coordinate meetings and travel arrangements
  • Support an executive with travel arrangements, managing calendar and scheduling meetings
  • Assist other executive administrative staff and executive management
  • Assist executives with travel arrangements and expense reports
  • Book travel primarily for domestic travel
  • Making travel arrangements and completing expense reports
  • Procure travel arrangements and create travel itineraries with expense management focus
  • Make travel arrangements, both domestic and international travel
  • Assist with corporate travel arrangements
  • Organizing domestic and international travel arrangements for the executive
  • Maintain the executive's calendar and travel logistics
  • Perform all executive assistant office functions
  • Make appointments and travel arrangements
  • Make all necessary travel arrangements
  • Maintain executive's schedules, appointments and travel arrangements
  • Making travel arrangements and prepare expense reports for executives

Keywords: Careerbuilder-US, Lincoln , Executive Assistant, Other , Edison, Nebraska

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