Purchasing Assistant

Company: Orthman Manufacturing
Location: Lexington
Posted on: August 6, 2022

Job Description:

Job DescriptionPERFORMANCE EXPECTATIONS

• Understand and apply appropriate policies and procedures relevant to the position.
• Participate in meetings, projects and activities in support of company and team goals.
• Anticipate problems and take steps to correct issues which may reduce performance.
• Accurately and timely accomplish core responsibilities.
• Attend during scheduled work times. CORE RESPONSIBILITIES
  • Clerical and office administrative support, tasks as assigned.
  • Assist in coordination of tasks related to our MES systems.
  • Work as a liaison with our procurement team to expedite parts as needed.
  • Assist team leads in accurate tracking of progress against the schedule and claim orders in TCM (MES System)
  • TCM FUNCTIONS
    • KEEP SUPPLIER INFORMATION UPDATE
      • CONTACT INFO
        • PO EMAIL INFO
        • SET UP NEW SUPPLIER INFORMATION
          • CHASE DOCUMENTS
            • W-9'S
            • CREDIT INFO
            • REPORT MANAGER
              • SET UP AND KEEP CURRENT
                • GROSS REQUIREMENTS
                • EXPECTED RECEIPTS
                • PAST DUES
                • PRICING
                  • KEEP ALL CURRENT SUPPLIER PRICES UP TO DATE
                  • UPDATE CURRENT PRICE IN STANDARD COST
                  • SHIPPING AND RECEIVING
                    • HELP MATERIAL HANDLER LEAD & ACCOUNTING ADMIN TRACK DOWN SHIP AND RECEIVING PAPERWORK ERRORS
                      • THIS CAN BE VERY TIME CONSUMING
                      • BLANKET ORDERS FOR PEN STEEL (10 PART NUMBERS)
                        • ISSUES BLANKET PO'S AS NEEDED
                        • ISSUES ALL WEEKLY RELEASES OFF OF BLANKET PO'S
                        • FOLLOWS UP WITH SUPPLIERS WHEN PO'S NEED PULLED IN DUE TO
                          • INVENTORY ISSUES
                          • ORDERS GET PULLED IN
                          • ORDERS ARE SHORT DATED
                          • PAST DUES
                            • FOLLOWS UP EVERY OTHER WEEK ON ALL PAST DUE LINE ITEMS
                            • KEEPS MASTER SHEET SO CURRENT INFORMATION IS AVAILABLE
                            • UPDATES SYSTEM ACCORDINGLY
                            • KEEPS SUPPLY CHAIN MANAGER UP TO DATE ON "BAD" SITUATIONS
                            • RFQ'S
                              • REQUEST QUOTES ON ALL NEW PURCHASED ITEMS SET UP IN TCM
                                • UPDATES THE SYSTEM WITH
                                  • PRIMARY SUPPLIER
                                  • LEAD-TIME
                                  • VENDOR COST
                                  • CURR ENT COST
                                  • SETS UP QUOTE FILES FOR RFQ'S
                                  • DRAWINGS
                                  • EXCEL FILES
                                  • CHINA FREIGHT RATES
                                  • KEEPS MASTER FILE CURRENT FOR ALL CHINA SHIPMENTS
                                  • THIS IS USED FOR STANDARD COST ROLL
                                  • PPV
                                  • FOLLOWS UP WITH SUPPLIERS ON LARGE PPV ISSUES
                                  • ISSUES PO'S FOR ALL NON-TCM DRIVEN REQUESTS
                                  • INCLUDES MISC PURCHASES FOR ENGINEERING
                                  • CONTINUOUS IMPROVEMENT TEAM
                                  • GETS MATERIAL HANDLER LEADS PAPERWORK SO PO'S CAN BE RECEIVED OTHER JOB CRITERIA
                                    • Adhere to safety policies and practices.
                                    • Protect company and customer confidentiality.
                                      • Maintain effective interpersonal working relationships with company personnel.
                                      • Effectively use Microsoft Office software products including Excel Spreadsheets, ability to learn mainframe software (TCM).
                                      • Read, write and speak clearly in English, above average math skills. WORKING CONDITIONS
                                        • Usually in air conditioned office, some non-air conditioned manufacturing plant environments.
                                        • Positions during the day include, but are not limited to, standing, leaning, bending, and extended periods of sitting.
                                        • Motions include, but are not limited to, walking, pushing, pulling, gripping, lifting and carrying of objects up to 40 lbs, negotiating stairways, typing and writing.
                                        • Safety equipment worn as needed is protective clothing, hearing protection, safety glasses and steel toed shoes.
                                          
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Keywords: Orthman Manufacturing, Lincoln , Purchasing Assistant, Other , Lexington, Nebraska