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Contracts and Order Administrator

Company: Telesis, Inc.
Location: Lincoln
Posted on: August 6, 2022

Job Description:

Job DescriptionSince 1985, Data Security, Inc. has been the world leader of National Security Agency (NSA) approved products for digital data destruction; through innovative design, we hold many patents. We design, manufacture, sell and support our products worldwide, out of our Lincoln, Nebraska operation.Contracts and Order Administrator The Contracts and Order Administrator position is responsible for providing superior customer service through critical administrative support. Major duties include preparing quotes, negotiating with buyers and resellers, completing internal order forms, and maintaining databases with data entry. Minor duties include managing the reception area, greeting guests, directing incoming phone calls with urgency and efficiency. It entails building and maintaining ongoing, productive relationships with internal and external partners. This position provides quality support to the administrative, sales, manufacturing and engineering teams of Data Security, Inc. It requires the ability to utilize teamwork, efficiency, and knowledge to generate growth and maximize revenue.Essential Functions

  • Contract Administration and Compliance
    • Prepares bids and proposal packages for buyers and resellers
    • Ensure that contract renewal dates are tracked and monitored
    • Maintain contract records
    • Follow and maintain established procedures
    • Ensure contract compliance
    • Completing internal forms and data entry
    • File management
    • Assist in Preparing for government Audits
    • Process Orders
      • Receive customer orders for products and services via phone or email
      • Enter customer data on internal order form and online systems
      • Process credit card transactions
      • Provide email correspondence with customers and sales representatives
      • Follow and maintain established procedures
      • Ensure contract compliance
      • Data entry
      • File management
      • Mail items to complete orders
      • Create customer packets of documentation to go with shipments
      • Ship equipment to complete orders
      • Track shipments; process damage shipment claims
      • Other duties as assignedCompetencies
        • Has knowledge of common concepts, practices, and procedures of an office environment
        • Experience and knowledge in Office 365
        • Familiar with online commerce and search engines
        • Ability to multitask with a sense of urgency
        • Ability to be assertive when necessary
        • Ability to communicate effectively
        • Familiar with online commerce and search engines
        • Can effectively use computer hardware and software to plan work and manage projects
        • Common sense and critical thinking skillsWork EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, scanners and copiers.Physical DemandsWhile performing the essential functions of this job, the employee is regularly required to sit. The employee is frequently required to walk or stand. The employee is occasionally required to bend, twist or reach as well as lift and/or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision preferred and the ability to adjust focus between multiple tasks.ClassificationSalary Non-ExemptReports ToContracts/Office ManagerAvailability40 hours per week, typically Monday-Friday, from 8am-5pmRequired Education and ExperienceA high school diploma or its equivalentPreferred Education and ExperienceMinimum: A high school diploma or equivalentDesired: A college/university diploma or its equivalent and two years of experience in an office setting

Keywords: Telesis, Inc., Lincoln , Contracts and Order Administrator, Other , Lincoln, Nebraska

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