Fleet Coordinator

Company: Matrix Medical Network
Location: Lincoln
Posted on: November 18, 2020

Job Description:

Responsibilities and Deliverables Fleet Operational Support:

Maintenance/Repairs: Handle, schedule and resolve emails and phone calls from our mobile clinic staff when MCs experience vehicle related downtime issues, due to failures, recalls, or warranty.

Preventative Maintenance (PMs): Each coordinator will be responsible for the planning, scheduling, and coordination for the PMs and cleanings (inside/outside) of each MC and any related equipment (generators).

DOT Inspections: Schedules and coordinates annual DOT maintenance inspections for each unit.

Fleet Compliance:Registration: Each coordinator will be responsible to have a valid registration and plate for each MC. Coordinators will be responsible for completing any local DMV requirements.Fuel Cards: Coordinators are responsible for the issuance and management of our MC fuel cards.Toll transponders: Coordinators are responsible for the issuance, payment, and management of transponders where applicable.Storage: Coordinators will locate, schedule and coordinate the move of units into Storage facilities during inactivity.Vendor Management: Establish and maintain vendor partnerships to ensure quality and reliable work.

Reporting & Tracking: Ensure accurate record keeping for all vehicle related service events: clinic failures, MC design issues, fleet related process gaps, and PM events.Analyze fleet management data, prepare analyses with recommendations to eliminate downtime or reduce costs.

Communication: Engage Mobile Clinic field staff management daily to solicit feedback and resolve issues

Expense Management: Coordinators will be responsible for receiving the necessary pre-approval when applicable, and subsequent payment of maintenance, repairs, supplies, and storage costs.Prepare, process and submit monthly expense reconciliation/reports.

New MC Production: Coordinators will be responsible for the ordering, storage, quality inspection, and final installation of equipment and supplies at our MC production vendor.

Telematics: Responsible for the coordination and installation of each hardware device. Responsible for utilizing the online platform, and accessing data and reporting for your District’s MCs.

Qualifications Education Requirements

Associates or Bachelor’s degree required

Maintenance & repair experience with diesel (mid to heavy duty) vehicles in a commercial fleet environment

Required Skills and Abilities

Minimum 2 years of fleet management experience

Excellent MS Office (Outlook, Word & PowerPoint) skills

Advanced MS Excel skills

Basic understanding of vehicle maintenance

Strong organizational skills and the ability to effectively prioritize tasks

Ability to effectively communicate with suppliers and key stakeholders in a professional and constructive manner

Keywords: Matrix Medical Network, Lincoln , Fleet Coordinator, Other , Lincoln, Nebraska